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Oklahoma State University
Institute of Technology

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OSUIT Purchasing Office

Facilitating Procurement with Excellence

The OSUIT Purchasing Office is committed to facilitating the procurement of goods and services for the university efficiently and at the best value. By providing administrative oversight for all campus purchases, the Purchasing Office ensures compliance, transparency, and reliability across all procurement activities.

Purchasing Forms

Affidavit of CompletionAsset Disposal RequestAsset Scrap RequestAsset Transfer RequestCertificate of Compliance Computer Decommissioning FormContinuation Sheet - sampleNon-Collusion CertificateOSU Tax ExemptionPre-bid sign in sheetRFQ Form-MasterStandard Terms & ConditionsTravel Worksheet

Our Services

The Purchasing Office offers a range of services to meet the needs of the OSUIT community, including:

  • OK Corral: Streamlined procurement and purchasing system for university transactions.
  • Purchase Cards (P-Cards): A convenient method for smaller purchases within approved guidelines.
  • Travel Services: Assistance with travel-related purchases and reimbursements.
  • Asset Management: Oversight of university property, ensuring compliance and accountability.
  • Notary Services: Support for official documentation requiring notarization.

Procurement Practices

OSUIT’s purchasing and procurement practices adhere to:

  • Board of Regents Policies: Ensuring alignment with the guidelines established for Oklahoma Agricultural & Mechanical Colleges.
  • OSU System Procedures: Following protocols set by the Oklahoma State University Purchasing Department.
  • State Laws: Maintaining full compliance with all applicable state regulations.

All questions or correspondence regarding university purchases should be routed through the OSUIT Purchasing Office, which coordinates purchases for all campus locations.

Our Objectives

The Purchasing Office is dedicated to:

  • Policy Proficiency: Maintaining a deep understanding of institutional and university purchasing policies.
  • Accuracy and Reliability: Ensuring procurement activities are performed with precision and integrity.
  • Open Communication: Collaborating with campus divisions to address purchasing needs, payments, and other services.

Employee Resources

Video tutorials for systems such as SharePoint, OK Corral, Works, and AIRS are available on the shared I:drive to support campus employees with their procurement tasks.

Reporting Fraudulent Activity

Fraudulent or suspicious financial activities must be reported promptly. Reports can be made:

  • To the Office of the Associate Vice President & Controller
  • Confidentially via EthicsPoint:

Your vigilance helps protect the integrity of OSUIT’s financial operations.

 

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