Travel

Contact

Kyle Pettit

Phone: 918-293-5236
Fax: 918-293-4642
kypetti@okstate.edu

                  Travel Restrictions Update December 7, 2021

  • All restrictions on in-state travel have been lifted and normal processing of requests and approvals should be followed.  

  • All out-of-state and international travel for university-related business or academic purposes will remain suspended until further notice, unless such travel is essential to the university and approved by the appropriate dean, appropriate vice president, or administrative designee. Reimbursement will not be processed from any funding source for out-of-state travel that does not include approval by the appropriate dean, appropriate vice president, or administrative designee.  

  • All travel requests should be processed through the Sharepoint system. Please Note: All requested travel to a Department of State country with a Level 3 or 4 travel advisory will need to complete a request for a travel waiver as part of the AIRS submission process.  

  • All university-sponsored domestic and international travelers must review CDC guidance for travelers and understand their associated travel risks before, during, and after travel. 

  • Beginning Monday, December 6, 2021, the United States will tighten pre-departure testing protocols by requiring all inbound international travelers to test within one day of departure, regardless of nationality or vaccination status. Please note that this is a change from the previous requirement to show proof of a negative COVID-19 test within three days of departure. Rapid tests are acceptable so long as they meet the stated requirements.

    Please account for this requirement when securing your travel plans and while traveling internationally. It may impact your return trip and/or re-entry into the U.S. 

  • All travel approvals are subject to change and possible revocation based on evolving public health and university guidance.

Video tutorials for Sharepoint, OK Corral, Works & AIRS are available on the shared I:drive for all campus employees.

The Purchasing Office's travel site is designed to help you plan, participate, return, and follow up on all your travel plans, whether travel is done locally or out-of-state.

Lodging, airfare, and rental cars are booked through Purchasing.

Official OSUIT Travel Policy - Updated November 2020

Travel Checklist - Checklist to aid the traveler in fulfilling travel requirements. 

OSUIT Travel Step by Step Guide - Step by step instructions to guide the traveler through the entire travel process.

OSU AIRS - This site is used to approve and review in-state travel reimbursement, out-of-state travel requests, and out-of-state travel reimbursement.

SharePoint Off-Campus Trip Request - Log in using your O-key credentials and select +New. This site is used to request and edit all off campus requests to include in-state and out-of-state travel. 

Concur- Anthony Travel Portal -  Use this site to view  airfare options and costs. All bookings will be completed by Purchasing. 

GSA Per Diem Rates - Use this site to find Per Diem and Hotel rates for your travel area.

Lost Receipt Form - Use in place of missing original receipts.

OSU Prepay Conference Registration - This form must be completed and included with any prepayment of event registration.

Travel Reimbursement Form - Used to request reimbursement after travel is completed.

Travel Rules Summary 

Auto Insurance & Accident Paperwork 

Rental Car Justification Form