Catering Services
Thank you for considering Dining Services as your catering provider. From lavish receptions and small get-togethers to business meetings and parties-to-go, guests can be assured of courteous, competent service at every event.
Our Key is our Flexibility
We pride ourselves on offering an outstanding array of menu items and services. Beyond the items listed in our catering guide, arrangements can be made to design a menu that reflects the specific needs of your group. Our professional staff would be delighted to help you plan the details of your function.
We look forward to extending our hospitality to you.
Campus Catering Forms
On Campus Group Food Services Request Form
For university members, students, and student clubs requesting catering services from the Cowboy Café.
Off Campus Group Food Services Request Form
For off-campus groups requesting catering services from the Cowboy Café.
Cowboy Café Catering Feedback Form
Share your feedback on a recent on-campus catering experience with the Cowboy Café team.
Smoke Wagon Catering Feedback Form
Share your feedback on a recent Smoke Wagon catering experience.
Catering Policies
All requests must be submitted a minimum of five (5) business days (one full week) prior to the event. A confirmation and quote will be provided by the food services office. Current pricing will be included with your quote.
For questions or assistance, please contact Dining Services at 918-293-4964.
Attendance Guarantee
An accurate guest count is essential to a successful event. An approximate count should be provided at the time of booking. A guaranteed guest count is required by 11:00 a.m. three (3) business days prior to your event. For example, events scheduled on Saturday, Sunday, or Monday require guarantees by 11:00 a.m. Wednesday; events on Tuesday require guarantees by 11:00 a.m. Thursday. If the Food Services office is not notified of a final count within three (3) business days, the initial count given will be the set guarantee. All orders within the three (3) day guarantee period may increase but not decrease, as preparation has already begun. All meals are calculated with a 5% overage of the guaranteed amount; any number over that will be charged at 1.5 times the quoted rate. Identical menu items may not be available.
A late reservation fee of 15% will be assessed for any catering event orders placed within three (3) business days of the desired event. Catering orders submitted without sufficient notification may be subject to a limited menu and service availability.
Bookings
Prices quoted in the OSUIT Catering guide do not include sales tax. Prices are based on current market conditions and are subject to change. We reserve the right to adjust pricing based on these conditions and will notify the client of any changes in a written confirmation.
Services and prices are for normal business days in accordance with the University Calendar. Events scheduled on legal holidays, weekends, or University shut-down periods will be quoted at a higher rate.
Events occurring outside of the Student Union will incur a $35.00 charge for delivery, set-up, and pick-up. A flat fee of $50.00 will be assessed for events requiring multiple deliveries per day.
Cancellations
Please contact the Campus Food Services Office of any cancellations as soon as possible. A cancellation fee will be charged for orders canceled within three business days of an event, based on food and labor costs accrued up to the time of the cancellation. Order cancellations received less than 24 hours prior to the event will be charged 100% of the guaranteed number.
In the event that extreme weather conditions result in the closing of the OSU Institute of Technology campus, all catering events will be canceled by the Student Union Services Director at no charge.
Special Meals
Guests requesting specialty meals (vegetarian, diabetic, or other food allergy requirements) must be confirmed three (3) business days prior to the event. Meal request additions during the event are subject to additional charges.
China Service
The OSUIT catering department provides a standard setting of china and silverware service for all buffet meals located within the Student Union, unless otherwise requested by the guest. The availability of china service is limited during peak times (graduation and other special events). All receptions and delivered catering events will be provided with high-quality disposable ware. Please contact the food services department for additional information.
Linens
All events held within the Student Union will receive linen tablecloths and skirting on buffet lines. Off-site event tablecloths and skirting for buffet lines are available upon request at no charge. Additional linens for your event are priced as follows:
Item | Price |
| Tablecloth (white) | $4.00 each |
| Tablecloth (other colors) | $5.00 each |
| Napkins (white, orange & black) | $1.50 each |
| Napkins (other colors) | $2.50 each |
Food Removal Policy
In accordance with OSU Institute of Technology Student Union Services policies, any leftover food cannot be distributed to the host or guests following a catered event within the Student Union. Credit for those portions will not be made available.
Billing Procedures
All on-campus departments will be billed according to the final guaranteed number or the number served, whichever is greater. OSUIT Fiscal Services policy requires a guest list be submitted to the Campus Food Services Office within 24 hours following your event. A Campus Vendor Invoice and the guest list will be submitted to the OSUIT accounting department and your department contact. Off-campus groups are subject to Oklahoma sales tax, unless exempt certification is provided at the time of booking. Off-campus groups are required to make a 50% deposit at the time of booking; final payment is due three (3) days prior to the scheduled event.