Student Life Forms

Student Life Forms

Student Life is the central hub for all things club or student organization related. These forms are here for clubs and organizations to utilize in creating events, maintaining registration status, completing trip request paperwork, and aiding in the facilitation of club/organization processes. 

Club/Organizaiton Activity Forms

Student Life Club Points Program
The Student Life Department’s Club/Organization Points Program is designed to increase club/organization
accountability and participation.

Field Trip Forms

Field Trip Request Form
This form is to be filled out and turned in when a club or organization is taking an off campus trip. This form is also to be filled out and turned in when a trip requires an overnight stay. 
Trip Insurance Reporting Form 
Trip insurance is to be paid on all students who travel outside of the Okmulgee city limits for univerisity purposes and/or club purposes.  
Student Travel Form
This form is to be filled out by each student who attends an overnight trip with a student club or organization. 
Employee Acknowledgment
This form is to be filled out by the employee(s) who is traveling with a student club or organizaiton on an overnight trip.
Off Campus Trip Request - Steps
This is the step by step process for booking a university vehicle for use during a club or organization off campus trip. 
Trip Insurance Rules 
These rules are in reference to the trip insurance that must be paid on any student who travels on university business outside of the Okmulgee city limits. 

New Club Packet 
Any student wishing to start a new club or organization on campus must come a speak with the Office of Student Life prior to filing any paperwork. 

Club Registration and Fee Allocation

Club Registration Form
The club registration form must be updated and on file with the office of Student Life. Updated registration forms will need to be submitted any time there are changes in officer positions or advisor changes.  
Budget Summary Form
The form provided here is to assist in the fee allocation process for requesting club funding. This is to be submitted with all required paperwork prior to the fee allocation process. 

Accounting and Treasury

Club Donor Form 
For clubs looking to solicit donations, this form must be submitted prior to asking for donations to any local business. 
Deposit Transmittal Form 
This form needs to be signed by Accounting and then turned into the Bursar before a deposit on a club account can be made. 
Club Disbursement Request

This form is to be used to document all club expenses, and kept on record for club audits that take place annually. 

Signature Card 
This form must be on file in the office of Student Life, and the office of Accounting at OSUIT. If changes in club officers are made, this form must be updated accordingly.  
Basics of the P-card 
This document provides instructions on the basic uses of club purchasing cards. Please use these guidelines as a best practice when conducting university business on behalf of a club or organization. 

Club Resources

Advisor Handbook 
This document is intended to provide guidance and assistance in the role of a club Advisor. 
Club Presidents Handbook 
This document is intended to provide guidance and assistance in the role of club President. 
Club Treasurer Handbook 
This document is intended to provide guidance and assistance in the role of club Treasurer. 
Club Secretary Handbook 
This document is intended to provide guidance and assistance in the role of club Secretary. 

Student Life Information

Rights and Responsibilities
Section IX: Conduct Rights and Obligations of Student Clubs and Organizations, starting on page 20, goes over University Policy for Clubs and Orgainzations. Additional policies in Section XIII: Other University Policies, apply to Student Clubs and Organizations as well. 
Solicitation of Donation
This document guides the Student Clubs and Organizations on campus in the process of solicitations for donations.