Student Life is the central hub for all things club or student organization related. These forms are here for clubs and organizations to utilize in creating events, maintaining registration status, completing activity requests, and aiding in the facilitation of club/organization processes.
Also included are Travel Packets for all Club and Class travel being taken off campus.
Field Trip / Class Trip Forms
Off Campus Day Trip Packet
This packet is to be filled out and turned in when an Student Organization or Class is taking an off campus trip that is no longer than one day. Please follow the instructions within the travel packet to complete forms as necessary. Varying instructions are given for filling this packet out as a class trip versus a student organization trip.
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This packet is to be filled out and turned in when an Student Organization or Class is taking an off campus trip that is no longer than one day. Please follow the instructions within the travel packet to complete forms as necessary. Varying instructions are given for filling this packet out as a class trip versus a student organization trip.
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Off Campus Overnight Trip Packet
This packet is to be filled out and turned in when an Organization or Class is taking an off campus trip that includes one or more overnight stays. Please follow the instructions within the travel packet to complete forms as necessary. Varying instructions are given for filling this packet out as a class trip versus a student organization trip.
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This packet is to be filled out and turned in when an Organization or Class is taking an off campus trip that includes one or more overnight stays. Please follow the instructions within the travel packet to complete forms as necessary. Varying instructions are given for filling this packet out as a class trip versus a student organization trip.
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Club/Organization Activity Forms
Student Life Club Points Program
The Student Life Department’s Club/Organization Points Program is designed to increase club/organization
accountability and participation.
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The Student Life Department’s Club/Organization Points Program is designed to increase club/organization
accountability and participation.
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Promoting Club Events Online
This document provides clubs advice on how to promote their upcoming events using digital resources across campus, such as the website calendar, social media and digital signage.
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This document provides clubs advice on how to promote their upcoming events using digital resources across campus, such as the website calendar, social media and digital signage.
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Club Registration and Fee Allocation
Club Registration Form
The club registration form must be updated and on file with the office of Student Life. Updated registration forms will need to be submitted any time there are changes in officer positions or advisor changes.
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The club registration form must be updated and on file with the office of Student Life. Updated registration forms will need to be submitted any time there are changes in officer positions or advisor changes.
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New Club Packet
Any student wishing to start a new club or organization on campus must come a speak with the Office of Student Life prior to filing any paperwork.
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Any student wishing to start a new club or organization on campus must come a speak with the Office of Student Life prior to filing any paperwork.
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Budget Summary Proposal
The form provided here is to assist in the fee allocation process for requesting club funding. This is to be submitted with all required paperwork prior to the fee allocation process.
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The form provided here is to assist in the fee allocation process for requesting club funding. This is to be submitted with all required paperwork prior to the fee allocation process.
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Fee Allocation Process
The Fee Allocation Process is available to all clubs that are registered in the Student Life office. All requirements must be met, and documentation on file before funds will be released to any club.
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The Fee Allocation Process is available to all clubs that are registered in the Student Life office. All requirements must be met, and documentation on file before funds will be released to any club.
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Accounting and Treasury
Club Donor Form
For clubs looking to solicit donations, this form must be submitted prior to asking for donations to any local business.
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For clubs looking to solicit donations, this form must be submitted prior to asking for donations to any local business.
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Deposit Transmittal Form
This form needs to be signed by Accounting and then turned into the Bursar before a deposit on a club account can be made.
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This form needs to be signed by Accounting and then turned into the Bursar before a deposit on a club account can be made.
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Club Disbursement Request
This form is to be used to document all club expenses, and kept on record for club audits that take place annually.
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This form is to be used to document all club expenses, and kept on record for club audits that take place annually.
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Signature Card
This form must be on file in the office of Student Life, and the office of Accounting at OSUIT. If changes in club officers are made, this form must be updated accordingly.
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This form must be on file in the office of Student Life, and the office of Accounting at OSUIT. If changes in club officers are made, this form must be updated accordingly.
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No Financial Activity
This form must be filed with the office of Student life any month throughout the year that a club/organization does not have any financial activity on their account. This is to aid in record keeping required by clubs/organizations annually.
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This form must be filed with the office of Student life any month throughout the year that a club/organization does not have any financial activity on their account. This is to aid in record keeping required by clubs/organizations annually.
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Basics of the P-card Works Transaction Sign Off
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This document provides instructions on the basic uses of club purchasing cards. Please use these guidelines as a best practice when conducting university business on behalf of a club or organization.
Also included are instructions on how to sign off on transaction with the Works P-card system.
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Club Resources
Advisor Handbook 2024
This document is intended to provide guidance and assistance in the role of a club Advisor.
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This document is intended to provide guidance and assistance in the role of a club Advisor.
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Club Presidents Handbook
This document is intended to provide guidance and assistance in the role of club President.
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This document is intended to provide guidance and assistance in the role of club President.
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Club Treasurer Handbook
This document is intended to provide guidance and assistance in the role of club Treasurer.
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This document is intended to provide guidance and assistance in the role of club Treasurer.
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Club Secretary Handbook
This document is intended to provide guidance and assistance in the role of club Secretary.
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This document is intended to provide guidance and assistance in the role of club Secretary.
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Student Life Information
Rights and Responsibilities
Conduct Rights and Obligations of Student Clubs and Organizations, located in the Student Rights & Responsibilities, goes over University Policy for Clubs and Organizations. Additional policies in "Other University Policies", apply to Student Clubs and Organizations as well.
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Conduct Rights and Obligations of Student Clubs and Organizations, located in the Student Rights & Responsibilities, goes over University Policy for Clubs and Organizations. Additional policies in "Other University Policies", apply to Student Clubs and Organizations as well.
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Solicitation of Donation
This document guides the Student Clubs and Organizations on campus in the process of solicitations for donations.
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This document guides the Student Clubs and Organizations on campus in the process of solicitations for donations.
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OSUIT eSports Arena Facility Use
The information explains the details of the eSports Arena, guidelines and facility use rules associated with the space available to students enrolled in accredited courses with Oklahoma State University Institute of Technology.
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The information explains the details of the eSports Arena, guidelines and facility use rules associated with the space available to students enrolled in accredited courses with Oklahoma State University Institute of Technology.
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