Student Life Forms

Student Life Forms

Student Life is the central hub for all things club or student organization related. These forms are here for clubs and organizations to utilize in creating events, maintaining registration status, completing trip request paperwork, and aiding in the facilitation of club/organization processes. 

Club/Organization Activity Forms

Student Life Club Points Program
The Student Life Department’s Club/Organization Points Program is designed to increase club/organization
accountability and participation.
Viewing this document requires Adobe Reader.
Promoting Club Events Online
This document provides clubs advice on how to promote their upcoming events using digital resources across campus, such as the website calendar, social media and digital signage.
Viewing this document requires Adobe Reader.

Field Trip Forms

Field Trip Request Form
This form is to be filled out and turned in when a club or organization is taking an off campus trip. This form is also to be filled out and turned in when a trip requires an overnight stay. 
Viewing this document requires Adobe Reader.
Trip Insurance Reporting Form
Trip insurance is to be paid on all students who travel outside of the Okmulgee city limits for university purposes and/or club purposes.  
Viewing this document requires Adobe Reader.
Student Travel Form
This form is to be filled out by each student who attends an overnight trip with a student club or organization. 
Viewing this document requires Adobe Reader.
Employee Acknowledgment
This form is to be filled out by the employee(s) who is traveling with a student club or organization on an overnight trip.
Viewing this document requires Adobe Reader.
Off Campus Trip Request - Steps
This is the step by step process for booking a university vehicle for use during a club or organization off campus trip. 
Viewing this document requires Adobe Reader.
Trip Insurance Rules
These rules are in reference to the trip insurance that must be paid on any student who travels on university business outside of the Okmulgee city limits. 
Viewing this document requires Adobe Reader.
New Club Packet
Any student wishing to start a new club or organization on campus must come a speak with the Office of Student Life prior to filing any paperwork. 
Viewing this document requires Adobe Reader.

Club Registration and Fee Allocation

Club Registration Form
The club registration form must be updated and on file with the office of Student Life. Updated registration forms will need to be submitted any time there are changes in officer positions or advisor changes.  
Viewing this document requires Adobe Reader.
Budget Summary Form
The form provided here is to assist in the fee allocation process for requesting club funding. This is to be submitted with all required paperwork prior to the fee allocation process. 
Viewing this document requires Adobe Reader.

Accounting and Treasury

Club Donor Form
For clubs looking to solicit donations, this form must be submitted prior to asking for donations to any local business. 
Viewing this document requires Adobe Reader.
Deposit Transmittal Form
This form needs to be signed by Accounting and then turned into the Bursar before a deposit on a club account can be made. 
Viewing this document requires Adobe Reader.
Club Disbursement Request
This form is to be used to document all club expenses, and kept on record for club audits that take place annually.
Viewing this document requires Adobe Reader.
Signature Card 
This form must be on file in the office of Student Life, and the office of Accounting at OSUIT. If changes in club officers are made, this form must be updated accordingly.  
Viewing this document requires Adobe Reader.
Basics of the P-card
This document provides instructions on the basic uses of club purchasing cards. Please use these guidelines as a best practice when conducting university business on behalf of a club or organization. 
Viewing this document requires Adobe Reader.

Club Resources

Advisor Handbook
This document is intended to provide guidance and assistance in the role of a club Advisor. 
Viewing this document requires Adobe Reader.
Club Presidents Handbook
This document is intended to provide guidance and assistance in the role of club President. 
Viewing this document requires Adobe Reader.
Club Treasurer Handbook 
This document is intended to provide guidance and assistance in the role of club Treasurer. 
Viewing this document requires Adobe Reader.
Club Secretary Handbook 
This document is intended to provide guidance and assistance in the role of club Secretary. 
Viewing this document requires Adobe Reader.

Student Life Information

Rights and Responsibilities
Section IX: Conduct Rights and Obligations of Student Clubs and Organizations, starting on page 20, goes over University Policy for Clubs and Organizations. Additional policies in Section XIII: Other University Policies, apply to Student Clubs and Organizations as well. 
Viewing this document requires Adobe Reader.
Solicitation of Donation
This document guides the Student Clubs and Organizations on campus in the process of solicitations for donations. 
Viewing this document requires Adobe Reader.